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Board teleconference
$1,000 / $250 Literature Revolving Loan
$500 CSC Transportation Subsidy
Fellowship Services description
January meeting weekends: January F2F
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One way to mark items completed is to mark them with {- and -}. This marks them with strikethrough. --Doug
8/16/2005 Crowne Plaza, Nashua, NH. Summary of Motions, Action Items
Motions summary
- Motion by Ramona/Ernie to approve minutes as amended. 7-0-0
- Motion by Evie/Ramona to present a motion to the fellowship that we hire David F from northern California to re-develop and restructure the website as an enterprise solution, presenting a world-view, and reusing existing content, for $20,000. 7-0-0Intent: To create a broader, friendlier, state of the art web site, with levels of tiered access, faster turn-around times for changes, and to avoid another year-long delay in completing the web site redesign.
- Motion by Ernie/Ramona to contact copyright lawyer and request an opinion on how to address World Service CoDA Inc., to protect ourselves should there be any continuing royalties or 7th tradition donation still being submitted to World Service and what can be done about it. 6-0-1
- Motion by Roy/Ramona to approve $250 for literature for Montreal English CoDA. 7-0-0
- Motion by Doug/David to adjourn.
Action item summary
Doug
- Action item for Doug to respond to the originator of the "Vices" web page request.
- Action item for Doug to send the sample CoRe contract to the German CoDA contact.
Ramona
- Action item for Ramona to contact the copyright lawyer to get an opinion on the World Service CoDA Inc. 7th tradition donations or royalties.
6/25/2005 Summary of Motions, Action Items
Motions summary
- Motion by Ernie/Roy to approve the May minutes as amended. 5-0-1
- Motion by Ernie/Doug to approve the April minutes as amended. 5-0-1
- Motion by Ramona/Roy to accept treasurer's report. 6-0-0
- Motion by Ramona/Roy that the board accepts the FS nomination committee's recommendation to engage Barbara H as the replacement FS contract worker at the rate of $17.50 per hour. 6-0-0
- Motion by Roy/Ramona to engage Curtis F as a technical contact to help Barb H for a period of up to three months, in transition and training when necessary, at a rate of $15.00 per hour. 6-0-0
- Motion by Roy/Ramona that the board present to the 2005 service conference a motion to develop a task force involving representatives from CoRe, the board, literature, finance, and translation representatives, to make a proposal addressing how to handle world wide literature, publication, translation, distribution, and royalty maanagement and to make a recommendation at the next service conference with a budget of $5,000. 6-0-0
- Motion by Jay/Ernie that CoDA's PayPal account be converted to a commercial account to allow for 7th tradition funds to be donated throughout the world. 6-0-0
- Motion by Ramona/Jay to authorize David to engage a CPA to audit CoRe to determine if we're receiving appropriate royaties. 6-0-0
- Motion by Doug/Ernie to set a policy for the board to reimburse alternate board delegates for up to $1500 for travel and accommodations in compliance with current CoDA travel guidelines but not including meals for attendance at conferences and face-to-face meetings. 1-5-0
- Motion by Ernie/Roy to set a policy for the board to reimburse alternate board delegates for up to $1500 for travel, accommodations, and meals in compliance with current CoDA travel guidelines for attendance at conferences and face-to-face meetings. 6-0-0
- Motion by Roy/Ernie to elect David L as QSR editor. 6-0-0
- Motion by Roy/Doug that Doug contact the literature commimttee to request that for all contracts for publication, that the literature committee shall require that CoDA Inc receives an electronic verison of what was published to be stored in a safe, password protected location. 6-0-0
- Motion by Roy/Jay that CoDA Inc pay $384 for electronic copy of all literature from the printer and to store one version on secure server. 5-0-1
- Motion by Roy/Doug to ask Evie to contact webinfo to install pmwiki (www.pmwiki.com) on coda.org and to work with Doug to move the board's wiki pages from ispinn.com to the wiki on the CoDA website. 6-0-0
- Motion by Doug/Ramona to adjourn. 6-0-0
- Motion by Ernie/Roy to create the following policy for the Literature Revolving Loan to be the following:
- A loan of up to $250 in literature and shipping per group.
- To community intergroups consisting of three or more meetings.
- Groups to supply a specific, itemized list of literature--the CoRe order form.
- It is a one-time loan, to be repaid within one year
- It is a Revolving fund
- When the request is received they get a response form
- Not qualified
- Qualified no funds in the queue
- Instructions on how to proceed 6-0-0
David
- Action item for David and Jay to sign cards.
- Action item for David to get suggested wording for communications committee.
Ramona
- Action item for Ramona to contact Barb, Sara, and Curtis regarding FS position.
- Action item for Ramona to contact Tracey about $500 for Martha and the delegate.
- Action item for Ramona to take David off the meeting@coda.org alias.
- Action item for Ramona regarding monitoring web info.
Doug
- Action item for Doug to send the CoRe contract to Germany for review.
- Action item for Doug to send an USPS letter to Conrad if nothing is heard from Conrad in a few weeks.
- Action item for Doug to contact literature committee and inform them of the motion.
Roy
- Action item for Roy to forward all of Conrad's email addresses to Doug.
- Action item for Roy to get the CPA's name for the audit.
- Action item for Roy to email Evie to address with web task force 2.0 with the two options for going forward with the web site redesign to conference (I think these were 1) Going forward with David F, 2) asking for a second round of bids. DP).
Evie
- Action item for Evie to review the action item to get a thank you card and money amount we're sending to Glenn.
- Action item for Evie to get to the finance committee to determine the maximum amounts for reimbursements for travel, especially for foreign attendance.
Jay
- Action item for Jay to make something up, since he didn't have any action items assigned to him.
Ernie
- Action item for Ernie to make something up, since he didn't have any action items assigned to him.
5/8/2005 Summary of Motions, Action Items, FYI
Motions summary
- Motion Ramona/Ernie to postpone approval of April minutes 5-0-0
- Motion by Ramona, 2nd by Roy to turn the German CoDA Blue Book introduction issue over to the Translation Committee to compare the intro and determine if it is or is not a true translation. 4-0-1
- Motion by Doug/ Ramona for $100 for a check and card to Glenn thanking him for his work. 5-0-0
- Motion Roy/ Ernie that we establish a subcommittee of the Primary and Secondary FS liaisons, plus the Secretary, for researching the replacement of the outgoing FS subcontractor. 5-0-0
- Motion by Roy, 2nd by Ramona, to approve the registration form. 5-0-0
- Motion by Ramona, 2nd by Ernie, to adjourn the meeting. 5-0-0
David
- Action item to have the board review the bravehost web site. There are copyright and seal questions with other websites.
- Action item David talk to SSC about photocopying.
- Action item David to contact Dan to verify the existence of an e-copy of the Newcomers Handbook. Would Beverly have one?
- Action item for David to send an email to the board with possible dates for the next F2F meeting.
Ernie
- Action item to have the board review the bravehost web site. There are copyright and seal questions with other websites.
Roy
- Action item to have the board review the bravehost web site. There are copyright and seal questions with other websites.
- Action item for Roy to contact CoRe regarding policy for Richard’s request for money.
- Action item for Roy to talk to Sandra and bring recommendations to the board on how to proceed.
Doug
Action item for Doug to invite Dale to all teleconference.- Action item to have the board review the bravehost web site. There are copyright and seal questions with other websites.
- Action item for Doug to copy the Preamble from the German translation of the CoDA Blue Book and send it to Roy.
- Action item for Doug send board the information request that’s needed to complete the Contact Info Page.
Evie
- Action item to have the board review the bravehost web site. There are copyright and seal questions with other websites.
Ramona
- Action item to have the board review the bravehost web site. There are copyright and seal questions with other websites.
Jay
- Action item to have the board review the bravehost web site. There are copyright and seal questions with other websites.
4/10/2005 Summary of Motions, Action Items, FYI
Motions summary
- Motion by Evie, seconded by Roy, to approve minutes from 3/17/2005 as amended. 5-0-0
- Motion by Roy, seconded by Evie, to approve voice and vote for Dale. 4-0-1
- Motion by Evie, seconded by Roy to adjourn. 6-0-0
Action Items summary
David
1. Action item for everyone to review the bylaws and make comments to Leo.
Ernie
2. Action item for everyone to review the bylaws and make comments to Leo.
Roy
3. Action item for Roy to contact Ernie and talk to Allan and see if specific information is needed, or if he could use the information off the web.
4. Action item for everyone to review the bylaws and make comments to Leo.
Doug
5. Action item for everyone to review the bylaws and make comments to Leo.6. Action item for Doug to include information on the location and use of the wiki.7. Action item for Doug to ask CODAWS for a financial accounting of monies and any money due back to CoDA Inc, to return any outstanding amounts due to us and to provide a date when we can expect to have it back.
Evie
8. Action item for Evie to take care of the Wells Fargo bank details.9. Action item for Evie to send the CoRe contract to Doug.10. Action item for Evie to contact the finance committee and remind them of the need for an opinion on how to handle the CoRe audit.11. Action item for everyone to review the bylaws and make comments to Leo.12. Action item for Evie to resend the bylaws to the board.
13. Action item for Evie to check with finance for the information on reimbursing part of foreign representative’s travel expenses.
Ramona
14. Action item for Ramona to forward the bylaw changes to lawyers.
15. Action item for everyone to review the bylaws and make comments to Leo.
Jay
16. Action item for everyone to review the bylaws and make comments to Leo.
3/13/2005 Summary of Motions, Action Items
Motions summary
1. Motion by Evie and Ernie to approve minutes from 2/13/2005 as submitted. 7-0-0
2. Motion by Evie and Doug to approve the Convention Committee’s flyer for the 2006 Convention. 7-0-0
3. Motion by Ernie and Ramona for Doug to write a letter to CoDA Deutschland regarding the past and present copyright violations regarding our Blue Book. The letter will insist they 1) cease publication and sale, and begin negotiations with us to establish a license, that 2) they receive a copy of the suggested license contract in the letter, that 3) they understand that CoDA Inc. absolves them from paying back previously unpaid royalties, that 4) they understand that CoDA Inc. is doing this in the spirit of cooperation, not out of greed, that 5) they have 30 days to reply before lawyers are consulted. The letter is to be reviewed and approved by the board before sending, 7-0-0
4. Motion by Ramona and Evie to adjourn. 7-0-0
Action Items summary
David
1. Action item for all board members to make suggestions who would be candidates to suggest they join Outreach.
Ernie
2. Action item for Ernie to tell Richard M. (Canada) about the $1000 revolving account.
3. Action item for all board members to make suggestions who would be candidates to suggest they join Outreach.
4. Action item for Ernie to invite past and present Outreach committee members to write confidentially to him to communicate to the board about needs of Outreach.
5. Action item Ernie to tell Geri to get text of the literature she wants to the Literature Committee for her publication.
Roy
6. Action item for Roy to question CoRe on the status of the online order form. Got order form on website. Still working online order form.
7. Action item for all board members to make suggestions who would be candidates to suggest they join Outreach.
Doug
8. Action item for Doug to send the new CDRS contract to Gerry.
9. Action item for all board members to make suggestions who would be candidates to suggest they join Outreach.10. Action item for Doug to inform the chairs that he is POC for forwarding important information to other committees.
Evie
11. Action item for Evie to modify Glenn’s report and add state totals.
12. Action item for Evie to ask Finance to report on Roy’s submission.
13. Action item for all board members to make suggestions who would be candidates to suggest they join Outreach.
14. Action item for Evie to put a deadline on the review of the documents.
Ramona
15. Action item for Ramona to follow up on costs of conference calls for the Convention Committee.
16. Action item Ramona to contact Australia CoDA web site to remind them to add copyright notices.
17. Action item for Ramona to check with Glenn to see if he got the packet of info from Evie.
18. Action item for all board members to make suggestions who would be candidates to suggest they join Outreach.
Jay
19. Action item for all board members to make suggestions who would be candidates to suggest they join Outreach.
Summary of Motions, Action Items 2/13/2005 Teleconference
1. Motion by Ernie Evie approve minutes for the 1/7/2005 meeting as amended. 7-0-0
2. Motion by Ramona, seconded by Evie, to setup a revolving account of $1000 to let groups borrow up to $250 for purchasing literature with the stipulation that they pay it back. 7-0-0
3. Motion to adjourn.
Action Items summary
David
1. Action item for all to think about policy items for the motion which created the $1000 revolving literature account.
Ernie
2. Action item for all to think about policy items for the motion which created the $1000 revolving literature account.
Roy
3. Action item for all to think about policy items for the motion which created the $1000 revolving literature account.
4. Action item Roy to ask CoRe the status of the online order form.
Doug
5. Action item for Doug to make changes to CDRS license as outlined in the minutes from the last board meeting, copy the changed document to the board, and on approval, to send copies to CDRS.
6. Action item for all to think about policy items for the motion which created the $1000 revolving literature account.7. Action item for Doug to get details from Dale, and when appropriate, to report the error on page 17 of the Newcomers Packet to Literature with instructions to fix any errors or typos and to determine if the error was overlooked by Literature of if it’s a printer’s mistake.8. Action item for Doug to follow up with the FL member who asked for a board group conscience on a member using non-conference approved literature to lead a workshop.
Evie
9. Action item for all to think about policy items for the motion which created the $1000 revolving literature account.
10. Action item for Evie to send Ramona specifics what Glenn needs to do for reports for the different states.
Ramona
11. Ramona action item to review the bylaws.
12. Action item for all to think about policy items for the motion which created the $1000 revolving literature account.
Jay
13. Action item for all to think about policy items for the motion which created the $1000 revolving literature account.
Summary of Motions, Action Items 1/7/2005 Las Vegas
Motions summary
1. Motion by Doug/Ernie to approve the 11-14-2004 meeting minutes as amended. 7-0-0.
2. Motion by Evie/Ernie for Evelyne Stern as treasurer, David Lewallen as chair, and Jay Forkas as trustee to be signatories for any Codependents Anonymous Inc. bank accounts. 7-0-0
3. Motion by Ernie/Ramona to close Bank of America account and open a royalty account at Wells Fargo.7-0-0
4. Motion by Evie/Ernie to offer to loan $6,000 USD to CDRS, repayment terms based on 40% royalties of gross, with the first $6,000 USD of royalty payments being applied to the loan until paid, at no interest. This is intended as an effort at providing a one-time startup funding assistance because task forces are exploring other electronic alternatives as previously mentioned at CSC. 7-0-0
5. Motion by Doug, 2nd by Ramona to adjourn. 5-0-0.
Action Items summary
David
1. Action item for David to contact the conference committee to let them know Roy will be sending them a revised registration database.
2. Action item for David to suggest to the Conference Committee that they make an offer to non-North American attendees to reimburse up to $500 USD in travel expenses to the first four separate individuals from four different countries to attend 2005 CWC.
3. Action item for David to advise Curtis of times for teleconference meetings.
4. Action item for David to develop a procedure for capturing and providing follow up on state or regional issues to the conference.
5. Action item for primary liaisons to contact their committees for a list of committee members, and a method of contact for everyone.
Ernie
6. Action item for Ernie to remind Gerry to sign up for the QSR.
7. Action item for Ernie to relay proper procedures to Outreach.
8. Action item for Ernie to contact former chairs and ask if they are still active.
9. Action item for primary liaisons to contact their committees for a list of committee members, and a method of contact for everyone.
Roy
10. Action item for Roy to get specific CORE audit alternatives and costs if possible and send them to Evie.
11. Action item for Evie to send to finance asking for GC recommendation for finance to select which choice they recommend for the yearly audit.
12. Action item for Roy to send spanishoutreach email alias address to the board.
13. Action item for Roy to send a definition / mission statement to outreach on what EO is to outreach and Evie as web liaison, including some copyright notes.
14. Action item for primary liaisons to contact their committees for a list of committee members, and a method of contact for everyone.
Doug
15. Action item for Doug to review who was cc:d in the email that went to WS rescinding their licensing. 16. Action item for Doug to inform all email aliases of his role and instructions how to make use of the alias.17. Action item for Doug to invite Gayle T to the next teleconference.18. Action item for Doug to get Ed Stahl’s from Ramona contact info and ask him if he is interested in looking at the German CoDA book.19. Action item for Doug and Jay to add board calendar entries to a web service that sends reminders for repeating items.20. Action item for Doug to ask webinfo to contact ReadyHosting to get details to get phpWiki working for the board’s use.21. Action item for Doug to check with ReadyHosting to check on secure service or shopping cart.22. Action item for primary liaisons to contact their committees for a list of committee members, and a method of contact for everyone.23. Action item for Doug to ask Sheila if she would develop an email guideline FAQ.24. Action item for Doug to send the Process document to the board.25. Action item for Doug to confirm FTP access with ReadyHosting.
Evie
26. Action item for Ramona, Evie, or Jay to research a compatible Office package.
27. Action item for Evie to add the Name Certification deadline (every 10 years) to the calendar.
28. Action item for Evie to ask web info to create a new coda.org alias.
29. Action item for Evie to ask finance to help with Convention planning.
30. Action item for Evie to notify webinfo that all copyright issues need to be forwarded to Ramona as legal liaison with cc: to Jay.
31. Action item for Evie to add the April teleconference meeting.
32. Action item for Evie to move calendar entries for conference items and budget entries to the appropriate locations on the calendar.
33. Action item for Evie to have webinfo renew ‘codependents.org’ domain name for 10 years.
34. Action item for Evie to send out the old website redesign documents to the WTF for review and comments.
35. Action item for Evie to confirm who is liaison for the electronic publishing task force.
36. Action item for primary liaisons to contact their committees for a list of committee members, and a method of contact for everyone.
Ramona
37. Action item for Ramona to tell Glenn to hold deposits until further notice.
38. Action item for Ramona, Evie, or Jay to research a compatible Office package.
39. Action item for Ramona to tell FS to start tracking 7th tradition donations by state and to make a report when he sends deposits.
40. Action item for Ramona to have pertinent question answered and included in the contract.
41. Action item for Ramona to contact prior conference co-chairs to learn their lessons learned that might apply to convention.
42. Action item for Ramona to prepare a document form template to websites in violation of copyright. When corrected, contact us for linking on the web page.
43. Action item for Ramona to prepare a monthly copyright issues report.
44. Action item for Ramona to contact the post office and advise when the renewal date is for the post office box.
45. Action item for Ramona to contact Glenn and ask if he’s been instructed to get replacement contacts when someone else is removed.
46. Action item for primary liaisons to contact their committees for a list of committee members, and a method of contact for everyone.
Jay
47. Action item for Ramona, Evie, or Jay to research a compatible Office package.48. Action item for Doug and Jay to add board calendar entries to a web service that sends reminders for repeating items.49. Action item for Jay to revise the Who’s Who page to make changes to email addresses and send the instructions to Curtis to change.50. Action item for primary liaisons to contact their committees for a list of committee members, and a method of contact for everyone.\\